Privacy Statement

Privacy Policy

Effective May 10, 2026 · Last updated May 10, 2026

1. Scope

This Privacy Policy describes the data practices of the Epsilon Kappa Kappa Chapter of Omega Psi Phi Fraternity, Incorporated ("EKK," "we," "us," or "our") in connection with:

• The website at ekkques.com (the "Site")
• The EKKQues iOS app distributed via the Apple App Store
• The EKKQues Android app distributed via the Google Play Store

Collectively, these are the "Services." This policy applies whether you access the Services as a visitor, a prospective member, a brother of the chapter, a scholarship applicant, or a community partner.

2. What we collect on the website

2a. Information you provide

When you fill out the contact form, you provide:

• Your name
• Your email address
• A subject category (you pick from a short list)
• Your message

This information is sent through EmailJS (a transactional email service) and delivered to the chapter Basileus inbox at Epsilonkappakappabasileus@oppf.org. We use it only to reply to your inquiry. We do not add you to any mailing list and we do not sell, share, or rent this information.

2b. Information collected automatically

We use Plausible Analytics, a privacy-friendly, cookie-free analytics service hosted in the European Union. Plausible records anonymous pageview counts, traffic sources (referring sites), the country/region you're visiting from (city-level, derived from IP and then discarded), the device category (phone, tablet, desktop), browser name, and operating system. Plausible does not use cookies, does not assign a persistent user identifier, and does not collect personally identifiable information. See the Plausible Privacy Policy for details.

We also track these custom events anonymously: contact form submissions and errors, clicks on outbound links (to Facebook, Instagram, oppf.org, Zeffy, Google Maps), opens of the chapter location map modal, and visits to the 404 (page not found) page. These events help us understand which content matters to visitors and which links are broken. None of this data is linked to a specific person.

2c. Officer authentication

Chapter officers who edit the website's content use Netlify Identity to log into the admin area at /admin/. Netlify processes officer email addresses and password hashes for authentication purposes only. See the Netlify Privacy Policy.

2d. Embedded third-party content

The Site embeds content from third parties, which may collect data when their content loads:

• Facebook — a feed of the chapter's Facebook page is embedded on the home page. Facebook may set its own cookies and collect usage data when this content loads. See the Facebook Privacy Policy.
• Vimeo — chapter videos are hosted on Vimeo and shown on the Gallery page. Vimeo may collect playback data once you press play. See the Vimeo Privacy Policy.
• Google Maps — when you tap the "Canton, Mississippi" badge in the hero, an embedded Google Map loads. Google may set cookies when this loads. See the Google Privacy Policy.
• Google Fonts — typography (Cinzel and Lato fonts) is served from Google's CDN. See the same Google Privacy Policy above.
• Zeffy — clicking "Pay Dues" navigates you off the Site to Zeffy.com, our chapter's payment processor. Their privacy and PCI handling apply there. See the Zeffy Privacy Policy.

3. What we collect in the EKKQues iOS & Android apps

3a. Contact form (in-app)

The in-app Contact form gathers your name, email address, subject, and message locally on your device, then opens your phone's default email app (such as Apple Mail or Gmail) with a pre-filled draft addressed to the chapter. The EKKQues app never sends this data over the network itself. Whether and how the email leaves your device is controlled entirely by your email app and email provider — not by us.

3b. Members Portal

The Members Portal lets brothers sign in with a chapter-issued member ID and a password. Member credentials and passwords are stored only on your device using iOS UserDefaults or the Android equivalent. Nothing is transmitted to any server controlled by EKK. Logging out clears stored credentials. We strongly recommend choosing a strong password and protecting your device with a passcode, Face ID, or fingerprint unlock.

3c. Push and local notifications

When you first open the app, it asks for permission to show notifications. If you grant permission, the app schedules local notifications (one day before and the morning of each chapter event) so you don't miss meetings. No push notification tokens are sent to any server. No third-party push provider (such as Firebase Cloud Messaging) is used. You can turn notifications off at any time in your phone's Settings.

3d. External links and payments

Tapping "Pay Dues" opens your browser to Zeffy.com for payment processing. Tapping Facebook, Instagram, the National Website, or watching a video opens those services in your browser or installed app. EKK does not see, collect, or store any payment information — the payment relationship is between you and Zeffy. See third-party policies above.

3e. Diagnostics

Apple and Google may collect aggregate, anonymous crash reports and performance data on our behalf if you've enabled "Share Analytics" or "Share Crash Reports" in your phone's Settings. This is controlled by your operating system, not by us, and contains no personal identifiers we can read.

4. How we use information

• To respond to inquiries you send us through the contact form (Site or app)
• To understand which parts of the Site are useful to visitors (Plausible analytics, anonymized)
• To deliver event reminders inside the app (local notifications, scheduled on-device)
• To authenticate chapter officers editing the Site (Netlify Identity)
• To comply with applicable law

We do not sell or rent your personal information. We do not share information with advertisers. We do not build profiles for behavioral advertising.

5. Data retention

Contact form emails are retained in the chapter Basileus inbox for as long as needed to respond and for chapter record-keeping (typically up to 24 months, then archived or deleted at the Basileus's discretion). Plausible analytics retains aggregate anonymous data per Plausible's policy. Officer Netlify Identity accounts persist until the officer is rotated off or removed. On-device app data is retained until you uninstall the app or clear app data.

6. Your rights

Depending on where you live, you may have the following rights:

• Access — request a copy of personal information we hold about you
• Correction — ask us to fix inaccurate information
• Deletion — ask us to delete information we hold about you
• Portability — ask us to provide your information in a portable format
• Objection — object to certain uses of your information
• Withdrawal of consent — withdraw consent at any time without affecting prior processing

To exercise any of these rights, contact us using the information below. Because we hold very little personal information, most requests can be honored quickly. We may need to verify your identity before acting on a request.

For users in California, the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA) provide additional rights. For users in the European Union and United Kingdom, the General Data Protection Regulation (GDPR) provides additional rights. EKK is a small fraternal nonprofit based in Mississippi, and while we strive to honor these rights, please contact us if you have specific concerns.

7. Children's privacy

The Site and apps are intended for adult users (typically college-aged and older). Membership in Omega Psi Phi Fraternity, Incorporated is limited to adult college students and college graduates. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided information to us, contact us and we will delete it.

If a minor applies for an EKK-administered scholarship through a separate paper or online application process, that application and any minor information collected is handled by the Scholarship Committee chair under separate procedures consistent com applicable law.

8. Security

We protect data with reasonable safeguards including HTTPS encryption on the Site, strict Content Security Policy headers, an anti-spam honeypot on the contact form, Git-based version control for content, and authentication for officer access. No system is perfectly secure; if you believe your data has been compromised, contact us immediately.

9. Changes to this policy

We may update this Privacy Policy from time to time. We will post the new effective date at the top of the page when we do. Material changes will be reflected in chapter communications where appropriate. Your continued use of the Services after a change takes effect constitutes acceptance of the updated policy.

10. Contact us

This Privacy Policy is provided in plain English by intent. If anything here is unclear, please reach out and we'll explain.